1. Which tracking data is relevant to your business?
Most GPS tracking systems available in the market today provide detailed information concerning your fleet of vehicles such as driver & vehicle data, alerts, and reporting. Some systems can even exchange information with the drivers.
It is important to determine what specific information is best suited for your business. And more importantly, how you will apply it to your processes. Otherwise, you can get lost in all of the information and spend more time tracking your vehicles, than utilizing the information for the purpose of improving your business processes.
2. How will your employees react?
Prior to implementing a system, you may want to involve your drivers with helping to determine how best to apply a system for your business. You will help gain acceptance by involving them in the decision-making process and improve the probability of utilizing the information to its fullest potential. Most employees want to help their employers increase revenue, reduce costs and improve safety. A proper, well-thought-out implementation of a fleet tracking system will help a company recognize the key benefits and yield a very quick return on their investment.
3. How will you monitor the application?
Making time to perform any additional tasks like monitoring a fleet tracking system for most employers is a very difficult proposition; especially in difficult economic conditions. But just monitoring the application from your computer really would not be a good use of your time. Instead of monitoring, the better systems available in the market help you manage your fleet by providing only the data that you need and when you need it to help your business processes.
4. What type of GPS device is best?
Due to the explosive growth of GPS tracking over the last several years, there are hundreds of devices available in the marketplace. As with other electronic devices, there are very good products available based on your needs but there are also products on the low end of the quality and performance spectrum.
Most GPS fleet tracking companies have tested and qualified various devices and can recommend options. This service will help take the risk out of purchasing an inferior product.
Other considerations include warranty, data storage, power source, and reliability. Additionally, the location of the device in your vehicle should be determined before opting for a particular device. The type of vehicle data weighs heavily on this decision.
Lastly, GPS data cannot reliably be received if the vehicle is inside a building or other structure. Be sure to select a device that has a store & forward feature so information can be transmitted once your vehicle moves outside.
5. What kind of costs can I expect?
All fleet tracking systems charge an ongoing fee, usually monthly, for usage of the application. The cost includes the tracker product and the yearly cellular data plan.
When choosing a fleet tracking provider, select one that offers the best combination of ongoing cost, the features of the software application that best helps your business and support services including user training.
It is important that you have reliable support from your provider for any issues that may arise due to potential outages.